Changing a company’s address is a legal process that must be reported to the Office of the Company Registrar (OCR) in Nepal.
Every company registered under the Company Act, 2063, must update its address officially when it moves to a new location—whether within the same district or to a new one.
What Is a Company Address Change?
A company address change means officially updating the company’s registered office address in the OCR records.
- The registered office is the official communication address of the company.
- The company sends all legal notices, government communications, and compliance documents to this address.
- If a company changes its office location, it must notify the OCR through a prescribed process within the legal time frame (15 days).
Legal Provision
According to Section 50 of the Company Act, 2063:
Every company must inform the Office of the Company Registrar about any change in its registered office address within 15 days from the date of change.
The company must also submit the details of the new address along with supporting documents.
Types of Address Change
| Type | Example | OCR Process Requirement |
|---|---|---|
| Within Same Municipality / District | Change from Putalisadak to New Baneshwor, Kathmandu | Requires amendment in company documents and OCR re-approval |
| From One District to Another | Change from Kathmandu to Pokhara | Requires amendment in company documents and OCR re-approval |
| Change of Branch Office Address | Branch office in Lalitpur to Bhaktapur | Requires amendment in company documents and OCR re-approval |
Documents Required for Company Address Change
- Decision of BOD
- Decision of Special General Meeting
- Amended Section of MOA
- Amended Section of AOA
- Tin Mahale
- Application
Step-by-Step Process of Changing Company Address
Step 1: Hold a Board of Directors (BOD) Meeting
- The company must hold a BOD meeting to discuss and propose a new address.
- A resolution should be passed to call for a Special General Meeting (SGM) for final approval.
Step 2: Hold an Special General Meeting (SGM)
- Conduct a Special General Meeting to approve the new office address.
- Pass a resolution specifying the new address, and authorize one person (director or company secretary) to handle the update process.
Step 3: Prepare Required Documents
- Collect and prepare all documents mentioned above.
Step 4: Apply to the OCR
- Log in to your OCR account at https://camis.ocr.gov.np/login/
- Go to “Post Registration Activities” → “Create New.”
- Select “Address Change” option
- Fill in the new name and details and attach the required documents
- Submit the application
- Please await OCR approval to receive your address change letter.
Step 5: OCR Verification
- The Office of the Company Registrar will verify your documents.
- If all documents are valid and complete, the OCR will approve the change and issue an Updated Company Information Certificate reflecting your new address.
Step 6: Update Other Records
After OCR approval, you must update the new address with:
- Inland Revenue Department (for PAN / VAT)
- Banks and financial institutions
- Tax office (for correspondence)
- Business licenses and industry registrations
- Websites, invoices, and letterheads
Timeline
| Process | Time Limit | Fine if Delayed |
|---|---|---|
| Inform OCR of address change | Within 15 days | Fine as per Section 81(2) of Company Act if not submitted on time |
Government Fees
There is no government fee charged by the Office of the Company Registrar to change the company address. Therefore, it is completely free of cost.
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Conclusion
Changing your company’s registered address in Nepal is a legal responsibility under the Company Act, 2063.
By updating your address promptly, you ensure:
- Accurate legal communication
- Compliance with government records
- Avoidance of fines or penalties
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